washington dc public records guide for residents and researchers

What counts as a record

In the District, public records span agency reports, building permits, court dockets, birth and death certificates, and many routine emails created as part of government business. Some items are open by default, while sensitive data may be redacted under FOIA exemptions.

Where to search

You can browse portals for property and business licensing, check the Superior Court’s docket tools, or submit a formal FOIA request when documents are not posted online. For vital records, eligibility rules apply, so bring identity and proof of relationship.

Tips before you request

• Be specific: name the agency, date range, subjects, and formats to reduce delays.
• Know fees: copying and search time may be charged; ask for a fee waiver if your use benefits the public.
• Track deadlines: agencies must respond within set windows, with extensions for complex searches.
• Mind privacy: personally identifiable information and juvenile records are often restricted.
• Appeal smartly: if denied or delayed, file an administrative appeal and cite prior correspondence.

Clear scopes, polite communication, and patience usually lead to faster, more complete results.